FINANCIAL ASSISTANCE GUIDELINES
To be eligible for financial assistance, all applicants and their parents must complete and sign the WCSA Financial Assistance Agreement which requires, among other things, that the recipient and their family agree to participate in club events and volunteer for a specific number of hours for the club. The number of required volunteer hours based on 1 hour per $100 awarded. These hours are in addition to required team volunteer hours.
Should the parents or recipients not complete their part of this agreement, WCSA reserves the right to revoke the financial assistance, remove playing and training privileges, and not consider future applications.
You must re-apply financial assistance each year. Old applications will not be reconsidered in later seasons. However, there is no guarantee your application will be approved from year to year.
Each player receiving financial assistance must demonstrate dedication to WCSA through consistent attendance at team practices and games.
The $200 non-refundable roster deposit must be paid, or payment plan started, for an application to be considered.
An individual application must be submitted for each player even if from the same family.
Financial Assistance Committee
The Financial Assistance Committee shall consist of three (3) members, the Club Treasurer, Vice President, and member at large. The Committee shall vote on approval or denial of each application. A Committee Member must remove themselves from the vote if they have a relative, family member, or player from their team applying for financial assistance. In the event of a tied vote, the President will cast the tie breaker vote.
Financial Assistance Criteria
Financial Assistance will be awarded based on qualification criteria set by the Committee which is subject to change at any time without notification. Qualification criteria will generally track published Federal poverty guidelines based on gross monthly income and family size. It may include other criteria as determined by the Committee such as the Warren County guidelines for the free and reduced lunch program and the number of children in the family. Qualification will be based on a sliding scale set by the Committee using the qualification criteria. Awards will be determined by the applicant’s level of qualification, the number of qualified applications, and the amount of funds available. Financial Assistance is based on financial need only and not on playing ability.
WCSA Financial Assistance Committee reserves the right to ask for verification of income and net worth. This may include, but not limited to, copies of paystubs, copies of tax returns, and copies of bank/investment statements.
Financial Assistance Accounting
WCSA will maintain a general ledger accounting entry in its financial statements for funds available and disbursements made associated with the Financial Assistance Program.
Notification of Approval or Denial for Financial Assistance
If the application for financial assistance is approved, the family will be notified and signatures collected. After obtaining all signatures, the Club Treasurer will disburse funds to the player club account. The club administrator and club bookkeeper will be notified by the Financial Assistance Committee to reduce the player club fees by that amount. If the application is denied, the family will be notified directly by the Committee.
If a player joins a team outside of the normal seasonal registration process, the Financial Assistance Committee may review the request on an ad hoc basis.
All applicants will be notified by August 1st of the decisions of the Financial Assistance Committee.
Items covered by Financial Assistance
1) Club Player Fees less the $200 Roster Deposit
Items not covered by Financial Assistance
- Team Fees
- Uniform expenses
- Spirit wear or additional warm up gear required by team
- Travel expenses (Hotel, gas, mileage, car rental, etc.)
Instructions for Submitting Application
1) Complete the Financial Assistance Application and Agreement by clicking the button below, downloading the application and filling out fully.
All applications must be post marked by July 15th of each year.
Warren County Soccer Academy ATTN: Financial Assistance Program PO Box 1105
Mason, OH 45040
Or Scan Application and Email to: FinancialAssistance@wcsoccerclub.com
Questions: Please contact Club Administrator, Lori Howard at firstname.lastname@example.org or 513-417-6603