Fees FAQ 2017-06-16T17:41:50-04:00



2018-2019 Fee Changes 2018-05-31T19:01:06-04:00

Last year, we went with an all-inclusive fee structure to provide consistency across our age groups and programs and to reduce the amount of double-dipping activity that was taking place (paying club dues and team dues). However, the all-inclusive fees did not cover things like coach’s travel to away tournaments and games requiring an overnight stay; as well turf rental fees for Buckeye, OSSL, and MRL games. This year, fees were increased to cover these costs. So, the need to solicit additional funds outside of club dues has been virtually eliminated (unless a team wants to add an additional tournament and/or practice time beyond what is built into club fees)

Premier teams are now playing in the same number of tournaments as Elite teams. Last year, Premier teams had one less tournament than Elite teams. Many Premier teams had a desire to play in the same number of tournaments. The result was that parents were solicited for additional out-of-pocket money to pay for an additional tournament. From this point forward, Premier teams will play in the same number of tournaments

Payment Processing Fees: In an effort to provide families convenience in terms of paying club fees, WCSA has been offering an installment plan option to pay club fees. However, this service is not free of charge. Over the past few years, this service has been costing the club tens of thousands of dollars. Our objective is to ensure that we channel every dollar towards providing the best soccer experience that we can provide. These fees have prevented us from doing so. Going forward, we will be passing these fees on to families making online payments. If a family chooses to make a cash payment, those fees will not be included.

My child has joined late. Will their fees be prorated? 2017-05-16T23:36:57-04:00

Possibly. It all depends on when they join the team, what they have missed, etc. Please contact the WCSA administrator at admin@wcsoccerclub.com for more information.

Is there a refund policy if my child decides not to continue with Warren County Soccer Academy? 2017-05-16T23:35:24-04:00

All fees paid are non-refundable for players that quit once their position has been accepted. In the case of a season ending injury, or a relocation greater than 50 miles, fees will be prorated against the remaining season and a refund will be given. Requests must be submitted in writing to admin@wcsoccerclub.com.

Are there fundraising options to help reduce my club fee? 2017-05-16T23:34:18-04:00

Yes, we participate in Scrip Fundraising. We have several families that cover most if not all of their annual fees with the Scrip Fundraising program. Instructions for how to take advantage of these programs can be found at: https://warrencountysa.com/community/fundraising/

Is there any financial assistance available? 2017-05-16T23:33:14-04:00

Warren County Soccer Academy does have a scholarship program to assist with a portion of the club fees. They may be available based on financial need.  Details about the program and how to apply can be obtained by going to WCSA website: https://warrencountysa.com/financial-assistance/

Why am I being asked to pay a deposit? 2017-05-16T23:31:58-04:00

Your deposit shows your child’s commitment and secures their position with their team. Failure to pay this deposit will result in the position being offered to another player.

There are no exceptions to this policy.

My child doesn’t play until Spring. Why do I need to follow the set schedule and make payments before they play? 2017-05-16T23:30:57-04:00

There are a lot of up-front costs associated with your child’s team.  League registration fees, tournament payments and other factors are taken into consideration. Making your payments in a timely manner will allow us to pay their team’s expenses and also allow you to space out the payments.

Do I have other options besides following the installment plan? 2017-05-16T23:29:43-04:00

Families have two options for making club payments:

• Fees can be paid all at once upon acceptance. Payments will need to be paid online via credit card.

• Fees can be financed by making a non-refundable deposit of $200 within 24 hours of the offer being made, and eight payments monthly installments from August – March. Please note if you choose this option, you must sign up for automatic recurring billing with a Visa or MasterCard credit card.

These are the only accepted forms of payment.

When are payments due? 2017-05-16T23:28:06-04:00

Player fees are broken down into nine payments – a deposit and eight installments. A deposit is due upon acceptance of position (within 24 hours of being notified that your child has a spot on a team).  Installment payments are due on August 1, September 1, October 1, November 1, December 1, January 1, February 1, and March 1.

Please reference the Fee Structure for exact amounts and what the fees cover.

Failure to pay club fees on time will result in the player being suspended from play for all practices, trainings, games and tournaments. Upon receipt of payment, the player will be reinstated. The club Treasurer must be notified in writing in case of circumstances preventing the fulfillment of fee commitments. Extended payment plans will be considered on a case by case basis. All payments must be made online via credit card. The customer is responsible for keeping their credit card on file updated. If a card is declined for any reason, a processing fee could be added up to $20 per occurrence.

How does this compare to what other clubs are charging? 2018-05-31T18:02:12-04:00

Clubs in the Cincinnati area, as well as across the country are instituting All-Inclusive Fee structures. However, as comparisons are made between WCSA and other clubs, it is important to understand the total offering.

As an example, a popular nearby soccer club charges $860/year for its U13 non-Elite teams. However, this excludes tournaments, leagues, and referee fees, and other soccer expenses. This could easily push total out-of- pocket costs to $1,200 or more. WCSA’s All-Inclusive Fee for a U13 Academy team is $1,095 – A savings of at least $200.

This same club charges $1,385/year for its highest level U17 teams. However, this excludes tournaments, league fees, referee fees, and other soccer expenses. This could easily push total out-of- pocket costs to $2,000 or more. WCSA’s All-Inclusive Fee for a U17 Elite team is $1,695 – A savings of at least $300.

Why is Warren County Soccer Academy instituting this Fee Structure? 2017-05-16T23:23:57-04:00

In the past, families paid two fees; one to the club that covered administrative costs and training fees. Another payment was made to their respective teams. This fee covered tournament costs, league and referee fees, indoor practices, and more. The club fees could be paid in regular monthly installments; while the team fees varied from team-to- team. Both the dollar amount and timing and frequency were not consistent.

Families complained that this made budgeting difficult. It was also not transparent because families often did not have an understanding of their team’s full-year program. This new structure combines both club and team fees into one payment.  Also, families will now know the program that they are paying for when they accept their offer to join a WCSA team.

Thank You!

Thank you for your interest in Warren County Soccer Academy and we hope you choose to become a part of the Warren County family!